Open PowerPoint and create a new presentation. To do this, click on the PowerPoint icon on your browser. When PowerPoint opens, click on 'File' near the top, left-hand corner and then click on 'New' listed under 'File'.
Every presentation is created for a reason, and whatever that reason may be, its fulfillment often requires that a presentation isshown in PowerPoint's Slide Show view. Slide Show view typically plays your presentation in fullscreen mode (see Figure 1), although that setting can be changed if you want. We show you how to do that later inthis tutorial.
Figure 1: Slide Show view
You can use Slide Show view to deliver your presentation to your audience. To access SlideShow view in PowerPoint 2011, you can choose any of theseoptions:
- Choose the View | Slide Show menu option to play the presentation from the first slide.
- Click the Slide Show button onthe Status Bar to play the presentation from the activeslide (see Figure 2, where the Slide Show button has been highlightedin red).
Figure 2: Slide Show button on the Status Bar- To play the presentation from the first slide, press the F5 key.
- To play the presentation from the selected/active slide, you can press both the Shiftand F5 keys together.
Tip: Want to know about more shortcut keys in PowerPoint2011? Get a copy of our PowerPoint KeyboardShortcuts E-Book.
To exit Slide Show view, press the Esc (Escape) key. You may also be able to right-click on anempty area of the slide, and choose the End Show option shown in Figure 3.
Figure 3: End Show option
Remember that Slide Show view is purely a display view and no editing can be done on slides during Slide Show.However, Slide Show view has some options that are only available within this view. If you hover your cursor over thebottom left area of the slide, you'll find four watermarked navigation icons that you can see in Figure 4.
Figure 4: Navigation icons within Slide Show view
These icons are explained below (from left to right):
- Previous Slide: Click this icon to navigate to the previous slide.
- Pen: Click to bring up the context menu shown in Figure 5. Here you can choose properties forthe cursor - such as hiding the cursor, showing an arrow, or changing the cursor to a Pen. When you choosethe Pen option, you can actually scribble and annotate over your slide almost like writing on a virtual whiteboard.Also you can change the Pen color through the Pen Color menu option (again, shown in Figure 5,below).
Figure 5: Pen options- Menu: This icon, when clicked, opens a menu similar to Figure 3. The only differenceis that the Pen options are not shown in this menu.
- Next Slide: Click this icon to navigate to next slide.
By default, Slide Show view works in full screen mode but you can change that too. To do that choose theSlide Show | Set Up Show menu option to bring up the dialog box that you seein Figure 6.
Figure 6: Set Up Show dialog box
In the Show type area, you can choose the Browsed by an individual option (highlightedin red in Figure 6, above). Turning on this option plays your presentation in a window, asshown in Figure 7.
![How To Create A Slide Show With Powerpoint For Mac 2011 How To Create A Slide Show With Powerpoint For Mac 2011](http://kb.mcgill.ca/pf/12/webfiles/Audiovisual/laptop-projector/mac-display-pview11.png)
Figure 7: Slide Show within a window
Also within the Set Up Show dialog box, you will find Browsed at a kiosk option (highlightedin blue in Figure 6, above). Turning on this option displays the presentation in fullscreen mode but none of your navigation options such as a mouse click or the keyboard will let you move from one slide to another. Youwill have to add navigation options on your own using internal hyperlinks. That is something we will explore in a subsequent tutorial.
A user‐run, or interactive, PowerPoint presentation is one that you create on your Mac where the viewer gets to control. The viewer decides which slide appears next and how long each slide remains onscreen. User‐run presentations are similar to websites. Users can browse from slide to slide at their own speed. They can pick and choose what they want to investigate. They can backtrack and view slides that they saw previously or return to the first slide and start anew.
Another way to help users get from slide to slide is to create action buttons. An action button is a button that you can click to go to another slide in your presentation or the previous slide you viewed, whatever that slide was. PowerPoint provides 12 action buttons on the Shapes gallery.
Drawing an action button
After you draw an action button from the Shapes gallery, the Action Settings dialog box, appears so that you can tell PowerPoint which slide to go to when the button is clicked. Select the slide (or master slide) that needs action and follow these steps to adorn it with an action button:
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- On the Home tab, click the Insert Shapes button.A drop‐down list appears.
- Select Action Buttons.A submenu of action buttons appears.
- Click an action button to select it.Choose the button that best illustrates which slide will appear when the button is clicked.
- Draw the button on the slide.To do so, drag the pointer in a diagonal fashion. (As far as drawing them is concerned, action buttons work the same as all other shapes and other objects.) The Action Settings dialog box appears after you finish drawing your button.
- Go to the Mouse Over tab if you want users to activate the button by moving the mouse pointer over it, not clicking it.
- Select the Hyperlink To option button.
- On the Hyperlink To drop‐down list, choose an action for the button.For example, choose the next slide, the previous slide, the first or last slide in a presentation, the last slide you viewed, or a specific slide.To make clicking the action button take users to a specific slide, choose Slide on the list. You see the Hyperlink to Slide dialog box, which lists each slide in your presentation. Select a slide and click OK.
- To play a sound when your action button is activated, select the Play Sound check boxand select a sound on the drop‐down list.“Mouse‐over” hyperlinks, which are activated without the user’s having to click them, work better with sound accompaniment because they help users understand when they’ve activated an action button.
- Click OK in the Actions Settings dialog box.To test your button, you can right‐click it and choose Hyperlink→Open Hyperlink.
Making yours a user‐run presentation
Follow these steps to declare yours a user‐run presentation:
- Go to the Slide Show tab.
- Click the Set Up Show button.You see the Set Up Show dialog box.
- Select the Browsed by an Individual (Window) option button.
- Click OK.Your presentation is no longer quite yours. It also belongs to all the people who view it in your absence.